Whistleblowing

At Nomentia, we are committed to maintaining the highest ethical standards and conducting business in an honest and transparent manner. We encourage our employees, vendors, customers, and other stakeholders to report any concerns or suspicions about unethical or illegal behavior, including violations of our policies or applicable laws. 

To support this commitment, we have established a whistleblowing program that allows individuals to report such concerns without fear of retaliation. We recognize that such reports may contain sensitive and confidential information, and we are committed to protecting the privacy of whistleblowers to the fullest extent possible. 

If you suspect illegal, unlawful or otherwise unethical behavior in a work-related context to Nomentia, you can file a whistleblowing report.

  

What is whistleblowing?

Whistleblowing is the act of reporting concerns or suspicions about unethical or illegal behavior within an organization or institution, usually by an employee or someone closely connected to it. The aim of whistleblowing is to expose wrongdoing that could otherwise go unnoticed or unaddressed, in order to protect the public interest or prevent harm to individuals or society as a whole. 

Whistleblowing can involve reporting a wide range of issues, such as fraud, corruption, discrimination, health and safety violations, environmental harm, or other forms of misconduct. Whistleblowers may report their concerns internally to their employer or to an external authority, such as a regulatory body or law enforcement agency. 

The European Union Whistleblowing Directive (EU 2019/1937) and the Whistleblower Protection Act are two significant pieces of legislation that aim to protect whistleblowers and encourage the reporting of misconduct. 

The European Union Whistleblowing Directive, adopted in 2019, requires all member states of the EU to establish effective reporting channels and provide legal protection for whistleblowers who report breaches of EU law in the areas of public procurement, financial services, money laundering, product safety, and environmental protection, among others. The directive also requires organizations to set up internal reporting channels and protect whistleblowers from retaliation.  

The Whistleblower Protection Act provides legal protection for whistleblowers who report violations. The act prohibits retaliation against whistleblowers. 

Together, these laws represent important steps towards protecting whistleblowers and promoting transparency and accountability in organizations and institutions. They recognize the valuable role that whistleblowers play in exposing wrongdoing and improving governance, and seek to provide safeguards against retaliation and ensure that whistleblowers can report concerns without fear of reprisals. 

 

How can you file a whistleblowing report?

If you suspect illegal, unlawful or otherwise unethical behaviour in a work-related context to Nomentia, you can file a report by using the Nomentia Whistleblowing service.  

Describe the suspected behavior as accurately as possible. The whistleblower is responsible for providing the necessary information for any further processing. Nomentia is not able to process incomplete reports. 

The report does not have to provide comprehensive evidence, but all relevant information should be included as accurately as possible, so that the matter may be dealt with properly. 

 The reports can be filed either completely anonymously or with the whistleblower's contact information. You can also leave a contact request, in which case you will be contacted, and you can inform the handler of your suspicions directly. 

 

Processing of reports

The processing of filed reports is carried out confidentially. Only authorized Nomentia personnel can access the information included in the reports. As the process progresses, the handler may ask relevant experts or the whistleblower to provide additional information, if necessary. Confidentiality is always maintained. 

 The whistleblower's IP address or any other identifying information are not stored in the system. There are comprehensive data security and protection controls in place to ensure absolute confidentiality. 

 The handler will provide the whistleblower with feedback on the processing within three months of receiving the report. In this feedback, the handler will inform the whistleblower of any actions undertaken as a result of the report, or any actions that will be undertaken in order to complete the processing.

 

Useful links:

File a whistleblowing report

Read our whistleblowing privacy policy